Casual Leave Application – 13+ Samples, Formatting Tips, and FAQs

Casual leave is a crucial aspect of any employment agreement, as it allows employees to take time off from work for personal, medical, or family reasons. However, writing a leave application can be daunting, especially when you’re unsure about the format and necessary details.

To assist you in this process, this article provides you with an in-depth guide on the format and samples of casual leave applications. We understand the importance of following a proper format and incorporating all the necessary details, such as the reason for taking the leave and the duration of the absence.

Additionally, we will provide you with tips on avoiding common mistakes while writing a leave application and making it professional and compelling. Our article also features three sample casual leave applications that can serve as a reference while drafting your own.

If you’re a working professional in India looking for guidance on writing a casual leave application that is convincing and professional, this article is for you. So, keep reading to discover the appropriate format and get samples of casual leave applications that can help ease your leave application writing process.

Casual Leave Application for Office

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application for Office

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I have completed all my pending work and made sure that my absence will not affect the workflow of the company.

I am grateful for your understanding and hope that my leave will be approved. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

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One Day Casual Leave Application

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: One Day Casual Leave Application

Respected Sir/Madam,

I am writing this application to request a one-day casual leave on [date]. The reason behind my leave is [mention reason]. I have ensured that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Casual Leave Application for Urgent Work

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application for Urgent Work

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date] as I need to attend to urgent work. I have made sure that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Casual Leave Application Format

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application Format

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I have made sure that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Casual Leave Application for Government Employees

To,
The Head of Department,
[Department Name],
[Department Address],
[City]

Subject: Casual Leave Application for Government Employees

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I have made sure that my absence will not affect the workflow of the department and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Designation]

---

Casual Leave Application in Hindi

सेवा में,
प्रबंधक,
[कंपनी का नाम],
[कंपनी का पता],
[शहर]

विषय: कैजुअल छुट्टी के लिए अर्जी

प्रिय सर/मेडम,

मैं [छुट्टी की अवधि] दिनों के लिए [छुट्टी की अवधि की तिथि] से [छुट्टी की अवधि की तिथि तक] के लिए कैजुअल छुट्टी के लिए अर्जी लिख रहा हूँ मेरी छुट्टी की अवधि का कारण है [वजह बताएं]. मैंने सुनिश्चित किया है कि मेरी अनुपस्तिथि कंपनी के कामकाज को प्रभावित नहीं करेगी और मैंने सभी अपने बाकी काम सम्पूर्ण कर लिए हैं।

मैं अनुरोध करता हूँ कि आप मेरी छुट्टी को मंजूर करें। मैं अपनी वापसी पर प्रतिज्ञा करता हूँ कि मैं कंपनी के कामकाज को ध्यान से निभाऊंगा।

शुक्रिया।

आपका विश्वासपात्र,
[आपका नाम]
[कर्मचारी आईडी]
[विभाग]

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Casual Leave Application for Teachers PDF

To,
The Principal,
[School Name],
[School Address],
[City]

Subject: Casual Leave Application for Teachers PDF

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I have made sure that my absence will not affect the students’ education and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I cover up for any missed lectures upon my return.

Thank you.

Sincerely,
[Your Name]
[Teacher ID]
[Department]

---

Casual Leave Application in English

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application in English

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I have made sure that my absence will not affect the work and have completed all my pending tasks.

I kindly request you to approve my leave. I will ensure that I work hard and make-up for any missed work upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Casual Leave Application with Station Leave Permission

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application with Station Leave Permission

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I will be leaving the city for [reason for traveling] and request you to grant me station leave permission.

I have ensured that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Casual Leave Application for School Teacher

To,
The Principal,
[School Name],
[School Address],
[City]

Subject: Casual Leave Application for School Teacher

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I have made sure that my absence will not affect the students’ education and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I cover up for any missed lectures upon my return.

Thank you.

Sincerely,
[Your Name]
[Teacher ID]
[Department]

---

Casual Leave Application for Office for Personal Reason

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application for Office for Personal Reason

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention personal reason]. I have made sure that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Half Day Casual Leave Application

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Half Day Casual Leave Application

Respected Sir/Madam,

I am writing this application to request a casual leave for the second half of [date]. The reason behind my leave is [mention reason]. I have made sure that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Casual Leave Application Mail

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application Mail

Respected Sir/Madam,

I am writing this email to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention reason]. I have made sure that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

---

Casual Leave Application for Domestic Problem

To,
The Manager,
[Company Name],
[Company Address],
[City]

Subject: Casual Leave Application for Domestic Problem

Respected Sir/Madam,

I am writing this application to request a casual leave for [duration] days from [start date] to [end date]. The reason behind my leave is [mention domestic problem]. I have made sure that my absence will not affect the workflow of the company and have completed all my pending work.

I kindly request you to approve my leave. I will ensure that I work diligently and make-up for any loss upon my return.

Thank you.

Sincerely,
[Your Name]
[Employee ID]
[Department]

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Casual Leave Application Format

When writing a casual leave application, following a proper format is crucial to ensure that your request is taken seriously and granted. Here are some essential components and tips for structuring your leave application in the correct format:

Components of a proper application

1. Date and Subject: Start with the current date and a subject line stating the purpose of the email, such as “Casual Leave Application” or “Leave Request.”
2. Salutation and Introduction: Address the concerned authority or your manager with a formal salutation, such as “Dear Mrs./Mr. XYZ,” and introduce yourself briefly in the first paragraph.
3. Reason for Leave and Duration: Clearly mention the reason for taking leave and when you plan to take the leave. Be precise and avoid unnecessary details.
4. Conclusion and Signature: Conclude your leave application by thanking your employer and letting them know your availability after the leave period. Sign-off with a formal closing, such as “Sincerely,” followed by your name and contact details.

Structuring the application

1. Keep it concise: Ensure your leave application is short and precise, avoiding irrelevant details.
2. Use professional language: Use a formal tone and language while writing the leave application.
3. Be specific with dates: Mention exact dates of the leave period, including the starting and ending dates.
4. Proofread the application: Check for any grammatical errors, typos, or spelling mistakes before sending your leave application.

By following the proper format and structuring your leave application correctly, you increase the chances of it being approved. In the next sections, we will discuss some dos and don’ts for writing a casual leave application and provide you with some sample templates to ensure you get your leave application approved easily.

FAQs