Leave Application in English – 13+ Samples, Formatting Tips, and FAQs

When it comes to taking a break from work, be it for personal reasons, health issues, a family emergency, or vacation, it’s essential to follow the proper protocol and write a formal leave application. In India, employee leave policies and their formats can vary from organization to organization. However, submitting a well-structured and appropriate leave application can ensure that your leave gets approved.

In this article, we’ll provide you with a comprehensive guide to writing a leave application in English, specifically for readers in India. We’ll cover everything from the correct format to follow to tips for writing an effective leave application. Plus, we’ll provide you with samples of leave applications for different reasons, so you can get an idea of what to write.

Additionally, we’ll discuss some key types of leaves applicable in India and the process involved in returning to work after taking leave. So, whether it’s your first time applying for leave or you’re looking to improve your leave application writing skills, read on to learn the essential details.

Self-Marriage Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Self-Marriage Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me self-marriage leave for [Number of Days]. My wedding ceremony is scheduled on [Date], and it requires me to be out of the station for the said period. I have handed over my duties to [Name of Colleague/Replacement], and I assure you that the work will not suffer in my absence.

I request you to kindly grant me leave from [Starting Date] to [Return Date], so that I can perform my wedding ceremony.

Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Sick Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Sick Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me sick leave for [Number of Days]. I have been suffering from [Illness] and unable to attend work from [Starting Date]. I have consulted a doctor, who has advised me to rest for [Number of Days] and take medication for the same.

I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement]. I request you to kindly grant me leave from [Starting Date] to [Return Date] so that I can recover and return to workenergized.

Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Leave Application in English for School

To,
[Name of the Principal],
[Position],
[School Name],
[Address]

Subject: Leave Application in English for School

Respected Sir/Madam,

I am writing to you to kindly grant leave for my ward/child [Name] in [Class/Section] for [Number of Days]. My ward/child is unable to attend school as he/she will be out of station for personal/family reasons. We assure you that my ward/child will catch up on all missed lessons after returning from leave.

I request you to kindly grant leave from [Starting Date] to [Return Date] so that my ward/child can perform the necessary tasks and return to school promptly.

Thank you for your understanding.

Sincerely,
[Your Name],
[Parent/Guardian],
[Contact Details]

---

Leave Application in English for Office

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Leave Application in English for Office

Respected Sir/Madam,

I am writing to you to kindly grant me leave for [Number of Days]. The reason for the leave is [Reason, such as personal, family, or medical]. I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement].

I request you to kindly grant me leave from [Starting Date] to [Return Date]. I apologize for any inconvenience caused due to my absence, and I assure you of my best efforts after returning to work.

Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Hostel Leave Application in English

To,
[Name of the Warden],
[Name of the Hostel],
[Address]

Subject: Hostel Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me leave from [Starting Date] to [Return Date]. The reason for leave is [Reason, such as personal, family, or medical]. I assure you that all my belongings in the hostel, including the room, will be kept secured and safe while I am away.

I request you to kindly grant me leave and allow me to return to the hostel from [Return Date]. Thank you for your understanding.

Sincerely,
[Your Name],
[Room Number],
[Contact Details]

---

Half Day Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Half Day Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me half-day leave on [Date] from [Starting Time] to [Ending Time]. The reason for the leave is [Reason, such as personal, family, or medical].

I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement].

Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Two Days Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Two Days Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me leave for two days from [Starting Date] to [Return Date]. The reason for the leave is [Reason, such as personal, family, or medical]. I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement].

Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Three Days Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Three Days Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me leave for three days from [Starting Date] to [Return Date]. The reason for the leave is [Reason, such as personal, family, or medical]. I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement].

Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

College Leave Application in English

To,
[Name of the Principal],
[Position],
[College Name],
[Address]

Subject: College Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me leave for [Number of Days]. The reason for the leave is [Reason, such as personal, family, or medical]. I assure you that I will catch up on all missed lectures and assignments after returning from leave.

I request you to kindly grant me leave from [Starting Date] to [Return Date]. Thank you for your understanding.

Sincerely,
[Your Name],
[Department],
[Roll Number],
[Contact Details]

---

Casual Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Casual Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me casual leave for [Number of Days]. The reason for the leave is [Reason, such as personal, family, or medical]. I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement].

I request you to kindly grant me leave from [Starting Date] to [Return Date]. Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Compensatory Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Compensatory Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me compensatory leave for [Number of Days]. I have worked on [Date working extra hours] for extra work hours, and I request you to kindly grant me compensatory leave for the same.

I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement]. I request you to kindly grant me leave from [Starting Date] to [Return Date]. Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Leave Application in English for Out of Station

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Leave Application in English for Out of Station

Respected Sir/Madam,

I am writing to you to kindly grant me leave for [Number of Days] as I will be out of station. The reason for the leave is [Reason, such as personal, family, or medical]. I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement].

I request you to kindly grant me leave from [Starting Date] to [Return Date]. Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Headquarters Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: Headquarters Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me headquarter leave for [Number of Days]. I will be visiting [Place] for [Reason], and I request you to kindly grant me leave for the same.

I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement]. I request you to kindly grant me leave from [Starting Date] to [Return Date]. Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

How to Write Child Care Leave Application in English

To,
[Name of the Authority],
[Position],
[Department],
[Organization Name],
[Address]

Subject: How to Write Child Care Leave Application in English

Respected Sir/Madam,

I am writing to you to kindly grant me child care leave for [Number of Days]. I need to take care of my child/children, who are [Age of Child/Children]. I am primarily responsible for taking care of them, and I request you to kindly grant me leave for the same.

I assure you that the work will not suffer in my absence, and I have delegated my duties to [Name of Colleague/Replacement]. I request you to kindly grant me leave from [Starting Date] to [Return Date]. Thank you for your understanding.

Sincerely,
[Your Name],
[Your Designation],
[Department],
[Organization]

---

Leave Application in English Format

The structure and content of a leave application are crucial, as improperly formatted applications may result in rejection or delay of the requested leave. Hence, it’s crucial to craft a well-structured leave application that precisely explains the reason for leave, the duration of leave requested, and the contact information. In this section, we’ll discuss the key components of a proper leave application and how to structure it accordingly.

Components of a Proper Application

A typical leave application in India includes the following components:

1. Heading: The heading should clearly mention the purpose of the application, such as “Leave Application” or “Medical Leave Application,” etc.

2. Salutation: Proper salutation includes addressing the application to the appropriate person – it could be the manager, HR personnel, or any other specified authority in the organization.

3. Reason for leave: The reason for leave is the most vital aspect of your application and should be explained clearly and precisely. Avoid giving too many details and be concise while expressing the urgency of leave.

4. Date of application: The date of the application should be written at the top. This helps in keeping track of the received applications.

5. Duration of leave required: You should mention the duration of your leave, which is subject to approval from the concerned authority.

6. Contact information: Providing your contact information is vital to make sure any communication regarding your leave is smooth and streamlined.

7. Conclusion: End the application with a formal thanking note which would politely show your gratitude towards the approving authority and the organization.

Structuring the Application

Proper structuring of content is crucial for an easy understanding of your application. Here is an example of how you can structure your application:

1. Heading: Leave Application/ Medical Leave Application, etc.,

2. Salutation: [Properly Addressed to the Concerned Person or Department],

3. Reason for Leave: [Specify the reason for leave, necessary details, and any relevant information.],

4. Date of Application: [Date at the top of the application],

5. Duration of Leave Required: [Specify the date of the start and end of your leave duration],

6. Contact Information: [Provide your contact details like phone number, email address, etc.],

7. Conclusion: [End with a polite thank you note.]

Well-structured leave application, if approved, can help employees get ample time for recovery or rest. Hence, make sure to follow the recommended structures to avoid any inconvenience.

FAQs